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A Major Problem with Indexing a Word 2010 document

A Major Problem with Indexing a Word 2010 document

14 November 2013

I am writing a thesis (800-plus pages) and created an index.
ÊWhen it was positioned at the back of the document I found that the newly-completed index had a block of 30 entries which were incorrect.
ÊI deleted the incorrect entries en masse, and saved
the document, as this would lock-out the deleted items and ensure they could not return.Ê

I then went to each incorrect entry, and deleted the incorrect index entry there, locking the deletion with the
F9 key.
ÊWhen this was done I used the Mark Entry button to create a new, correct entry; doing this for each of the 30 entries.
When this was completed I saved the document.
ÊI then Inserted Index, replacing the previous index.
I then
returned to the Windows Home page and deactivated the Paragraph key.
That done, back to the document.
ÊI highlighted the new in-place index (at the end of the document) and pressed the
Update Index button.
ÊMy understanding was that by doing-so this would replace the old , incorrect entries with the new ones which I had loaded and bring all the pages back into order.
Ê
ALL THE ORIGINAL (INCORRECT) ENTRIES RETURNED!!!!!Ê

Nothing had changed, and NONE of the new entries appeared.
The whole exercise had been a total waste of time.Ê

Although doing the above took 45 minutes, but thinking that it may have been me who caused the problem, I repeated the exercise.
The same result occurred!

What puzzled me was how a deleted entry could be reinstated without my help (completely over-riding my actions while doing-so)Ê

I contacted the Microsoft Word Help-desk (on-line Chat page) and found they couldnt help.
They in turn referred-me to the Microsoft Technical Help Phone Call-centre , who also couldnt help, referring me to this site.

Understandably, I am a little bit peeved.

My questions are these:

1.
Why, despite following the instruction to the letter, can I not do a simple alteration to an entry and be sure that it will work?

2.
What do I have to do to remove the incorrect entries and replace them with the corrected ones?

3.
Why do physically removed (deleted) index entries return when they have been verifiably deleted?

4.
Is there a way to avoid this problem, and, if so, how?

Answers anyone, (preferably asap if possible)?Ê

Keith

Keys to the Problem A Major Problem with Indexing a Word 2010 document

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XE fields are formatted as Hidden text.
You must hide Hidden text before generating the index for it to be accurate.

Windows Error Reporting - To Fix A Major Problem with Indexing a Word 2010 document

1. Go to Start button.
2. Open Control Panel.
3. Go to Windows Error Reporting.
4. Click on System and Maintenance, then click Problem Reports and Solutions.
5. Next, click Change Settings located on the left side panel of the Problem Reports and Solutions window.
6. Select an option to configure how you want Windows to look for a solution to your problems. You may allow Windows to do it automatically or ask you every time to check if problem occurs.
7. Next, click the Advanced settings link.
8. Select Off to turn off Error Reporting.

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Anwsered A question about Sections Word 2010

A question about Sections (Word 2010)

My document has three levels of organization, of which the top two are of concern here.
I want the top level, 1, to have endnotes numbered in one continuous sequence, to simplify finding the right endnote.
Each level 1 part has several level 2 parts within
it.
Each level 2 part should have a separate page header so the reader will know where he/she is down to level 2.
To accommodate the first requirement, I give each level 1 its own Word Section.
To accommodate the second requirement, each level 2 part must
have its own Word Section.
It seems that these needs are incompatible.
Is there any way around this?

I have thought of modifying the endnotes to look like this: (D is the level 1 part and 3 is the level 2 part within D.)
D3, 27 Smith, Joe.
Why We Love Dogs, p.
66.
The 27 is what the endnote logic put in and the D3 is put in manually for each endnote in part D3.

This would not be difficult with macros but maybe there is a better way.

Steve Gray

Keys to the Problem A question about Sections (Word 2010)

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If the variable text that goes into the level 2 headers exists in the body of the document and can be formatted with a unique style, then you can use STYLEREF fields in the headers to repeat that text.
You wont need separate sections for the level 2 parts
within a level 1 section.

See http://wordfaqs.mvps.org/StyleRef.htm for discussion.

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